Office Administrator/Debtors Creditors Clerk
Office administrator/debtors and creditors clerkLocation: George, Western Cape
Our client is seeking a detail-oriented office administrator/debtors and creditors clerk to join their team.
The ideal candidate will be friendly, people-oriented, and able to remain calm in challenging situations. Strong teamwork, reliability and the ability to manage daily tasks accurately and efficiently are essential.
Key responsibilities:
Office administration:
- Provide support to staff and management through correspondence, appointment scheduling, and managing office communications.
- Organise and maintain company records, filing systems, and databases.
- Order, track, and manage office supplies and equipment inventory.
- Address enquiries, manage phone calls, and assist visitors professionally.
- Arrange meetings, manage calendars, and coordinate events or travel arrangements.
- Ensure adherence to company policies and assist with compliance requirements.
- Generate reports and presentations for management as required.
- Assist with onboarding new staff, maintaining employee records, and handling payroll or timesheets.
- Manage petty cash and oversee office-related expenditures.
Debtors management:
- Prepare and send invoices to customers.
- Monitor and follow up on outstanding accounts to ensure timely payment.
- Resolve customer queries and disputes regarding invoices or statements.
- Accurately allocate payments to the correct accounts.
- Generate and maintain reports on overdue accounts and collection activities.
- Reconcile accounts receivable ledgers for accuracy.
Creditors management:
- Verify and process supplier invoices.
- Schedule and prepare payments to creditors.
- Ensure all expenses are accurately recorded in the accounting system.
- Communicate with suppliers to resolve discrepancies or disputes.
- Perform monthly reconciliations of supplier accounts.
- Monitor budgets and flag potential overspending.
Requirements:
- Matric qualification.
- A qualification in finance or administration is advantageous.
- Proficiency in Windows, Word, Outlook, and intermediate-level Excel.
- Strong communication and organisational skills.
- Friendly demeanour and excellent communication abilities.
- Attention to detail and strong numerical skills.
- Ability to cope with pressure.
If you are a motivated individual with a passion for administration and customer service, we encourage you to apply!
Please note: only experienced candidates will be considered and contacted.
Apply online now at:
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Posted on 15 Nov 12:18, Closing date 15 Jan
