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January 2019 - Current: Finance Administrator at University of Cape Town - SHAWCO

Grow the business
Manage costs (stock control)
Assist with business development where and when possible
Assist AIU with input of industry knowledge to increase business capacity
Ensure that all operational deliverables are of a high standard and are on required time period to maintain competitiveness
Creating and administrating of learner files and filing system.
Filing and administrating of academic results-compiling the mark list of internal control tests
Capturing the project and teacher evaluation data by learners.
Collecting reports from relevant schools
Capturing of all payment information and filing of receipts and invoices
Assisting with outstanding payment follow ups
Administration of acceptance and rejection letters to learners
Printing of teachers registers and learners' registers
Weekly irregularity reports and contact parents regarding problematic learners

Financial management responsibility
Assist the Programme Manager to prepare and report on the annual staffing and operating budget
Conduct quarterly reviews of the budget
Manage the procurement of furniture and other equipment whilst ensuring compliance with spending rules
Ensure that all fixed assets are correctly procured, recorded and insured
Develop, implement and manage appropriate financial audit system (Pastel) that will enhance the administrative functioning of the department
Administer petty cash and other financial transactions, ensuring that those who access petty cash do so according to policy and that it is correctly administered
Reconcile receipts and petty cash/cash received and document the financial detail
for handover to the Finance Manager on a periodic basis
Create and maintain program participants financial data
Manage and monitor, analyse and report on a weekly basis SHAWCO SHINE learner accounts
Manage, monitor and report on all cash collections from learners in the Saturday School& SHAWCO SHINE programs
Full accountability and responsibility for processing invoicing and payment allocations
Manage and account for month-to-month and year-end reconciliation (Receipt books; Pastel; Bank Statement)
Manage correspondence with program participants related to their accounts
Implement protocol and policies related to financial management (eg. Late payers; bad debts)
Process educators' payments month-to-month
Process financial requests and project purchasing requests
Manage and maintain transaction history for budget/actuals comparison
Capture data on Pastel and provide relevant reports

Customer relations management
Assist the Programme Manager in core responsibilities such as reports to funders, event planning, presentations
Analysis of academic results- attendance, Organising awards/Badges for the top learners, designing certificates, trophies, medals etc.
Manage relations, value add offerings (give over and above what we offer, meetings with counter parts)
Customer responsiveness (customer surveys, evaluation and actions)
Updating and maintaining Educator Information
Coordinating logistics on Saturdays to implement the programme effectively
Organise attendance registers, morning briefings, venue/class room checking on Saturdays, loading car, transport, catering, purchasing goods and collecting project consumables.
Ensure that all requirements for smooth running of program on Saturday is completed on Friday
Printing of worksheets, Question Papers, memos etc.
Collection of equipment from the Head Office (Example- Camera)
Organise orientation day, graduation ceremony, learner workshops and any other learner activity