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Averda South Africa (Pty) Ltd
February 2018 - Current
Senior Sales Co-ordinator / Personal Assistant
Compile tender and RFQ documents for the Business Unit.
Compile all Sales presentations according to expectable company standards
Keep tenders on record (copies and scanned)
Procure and evaluate tender documents
Liaise with London when working on Tenders above 20 million per annum
Assist Sales People with completion of SBD Forms
Ensure that Tender Register is kept up to date when tender is done
Send Tender Register to the Board on a monthly basis
Follow up on tenders (shortlisting and adjudication process)
Deal with tender and RFQ enquiries
Ensure that updated legal documents is updated on the portals for all staff to have access to
Ensure that all Tender and RFQ Portals is regularly checked and updated Legal documents is uploaded.
Compiling of all vendor forms for Suppliers
Submit quotes to clients as per the client's specifications
Ensure that all documents - Instruction sheets is submitted to Operations
Liaise with Operations on a regular basis to ensure that the job gets excited as per the accepted quote from the client
Liaise with accounts to create account numbers for new clients
Ensure that clients receive correct invoicing in accordance with accepted quote
Liaise with the Landfill regarding samples for hazardous Waste that was submitted
Ensure that all samples submitted to the landfill gets invoiced
Ensure that the Sales managers fuel slips is submitted on time
Manage regional sales pipeline
Prepare monthly reports for Sales General Manager
Ordering of business cards and stationery for sales
Booking of networking events
Collaborate with other Departments in the company for requested information in tenders.
Load all Quotes and activities on ODOO(System) of Sales Manager
Booking of appointments for Sales Manager and updating calendar on a daily basis
Requesting flights, accommodation and car hire
Ordering stationary
Accompany Sales Manager to presentations
Assist with Sales Managers claims
Booking boardrooms for meetings
Compile and check all documents submitted by Sales for Commission on a monthly basis
Assist with the mobilization of new projects
Ensure that the all capex for new equipment is captures and gets approved by Management